4.7 star avg.Software Advice
Security and trust are our top priorities at Gusto.
Payroll software that's secure and private.
Gusto's payroll was designed with security, accuracy, and compliance in mind. That's regardless of whether you run payroll on your laptop, smartphone, or tablet.
Gusto leverages industry-standard encryption to secure all of your data. Plus, we proactively monitor your account to help prevent fraudulent transactions.
Managing our benefits with Gusto fits within the normal way we do things: digitized, intuitive, user-friendly.Dana DiRaimondo,
We crafted our plans to fit your needs as your business grows. You choose what works for you — and change plans when you need to.
No matter which plan you pick, you can rest assured it comes with Gusto's best-in-class security features, plus so much more:
- Unlimited online payroll
- Built-in time tracking
- Employee self-onboarding
- Workers' compensation administration
- World-class customer support
Why switch payroll to Gusto?
Secure payroll FAQs
How to ensure payroll security at your business
From Social Security numbers to bank account credentials, running payroll involves a lot of sensitive information. You don’t want those private details about your business and your employees to get in the wrong hands.
That’s why it’s essential to use a secure payroll service that has extensive protections. Make sure your payroll provider has these key security features:
Payroll security best practices to follow
While security threats can stem from insecure payroll software, they can also happen when employees and payroll administrators don’t follow the right protocols. For example, poor password management practices can allow people to fudge timecards or change their pay rates.
1. Create strong passwords.
All passwords should be strong and complex to prevent hackers from gaining access.
2. Roll out smart email policies.
3. Have strong account admin changes and permissions.
Knowing who the designated admin is on your account is important, as it unlocks privileges over other parts of your payroll system. Make sure you have secure procedures in place whenever an admin change is initiated.
4. Don’t run payroll in front of employees.
5. Implement a log-out policy.
Make sure all employees log out every time they use your company’s payroll software. Leaving a computer logged in may allow someone to sneak in and make changes without your consent.
6. Conduct regular payroll audits.
Auditing your payroll regularly will help you catch issues related to time tracking, incorrect pay rates, and other irregularities.
Two common types of payroll fraud are timesheet fraud and pay rate fraud.
This can involve an employee changing the number of hours worked, noting PTO time improperly, or asking a friend to clock in for them when they’re actually absent.
Pay rate fraud:
This type of fraud requires someone with direct access to your company’s payroll to adjust an employee’s pay rate, either permanently or only for a few payroll cycles.
7. Regulate external information requests.
Sometimes, creditors, banks, and other entities may need information about your business or your employees’ pay history. One common example is banks evaluating a loan or mortgage application.
Keeping your company’s payroll data secure requires teamwork from you, your employees, and your payroll software. With proper training and education, and by choosing a best-in-class payroll service, you can help stop payroll security issues before they start.