Streamlined employee scheduling.
Gusto integrates with all the best employee scheduling apps, saving you hours on admin each month. With robust scheduling tools, built-in time tracking, and automated rule and policy enforcement, you can easily set the schedule while knowing your business stays compliant—no matter how many shifts get traded.
How Gusto worksCreate account
Save money with smarter scheduling
Increase visibility, decrease labor costs, and optimize your workforce with easy-to-read reporting and real-time analytics.
Ditch the spreadsheets
No more cork boards, post-its, and stacks of papers. Employee shift scheduling is streamlined and organized—and all in one place.
Empower your employees
You and your team can trade shifts, request time off, and check the latest schedule in real-time, from anywhere.
“The entire Gusto platform allows me to put payroll and many HR tasks on autopilot. Since our employees can log in and manage themselves for things like time off, putting in sick time, printing their W2s, I don’t have to micromanage them or keep a million spreadsheets to track it.”
Simplified scheduling
Spend more time where you’re needed most.
Manual scheduling is time-consuming, frustrating, and error-prone. And that means valuable hours missed with customers or out on the floor each month. But automated shift scheduling can save you a whole lot more than time—it helps eliminate unplanned overtime, avoid over- and understaffing, and easily forecast your labor needs. All while letting you spend more time growing your business.
Powerful integrations
Take your shift scheduling to the next level.
Gusto’s intuitive people platform seamlessly integrates with all the best employee scheduling apps—including Workforce, 7Shifts, Upserve, and Workyard—putting more power at your fingertips. Real-time updates, streamlined communication, and the ability to pick up shifts on-the-go empower employees to build a schedule that works best for them without adding admin to your plate. Schedules are easy and error-free, and your employees stay happy and up to date.
One-stop-shop
Scheduling, payroll, and compliance work better together.
With Gusto, all your people needs stay in one place. Employees can clock in right in the app, and managers can review and approve time sheets that sync to payroll with the push of a button. Rule and policy enforcement is built-in, and your whole team can easily access everything they need from accrued PTO to paystubs and W-2s. You can rest easy knowing your team is paid accurately and on time while your business stays compliant.
Frequently Asked Questions
An employee scheduling app is a tool that lets you create, manage, and share an employee scheduling calendar. These apps let your team electronically request time off, trade shifts, and help you save time over creating schedules manually each week. But the best apps for employee scheduling take it a step further. Best-in-class apps include all of these features while also integrating with powerful people tools like HR, payroll, and benefits, and more.
While making a manual schedule (usually in a spreadsheet or on paper) is arduous and time-consuming, employee online scheduling is a huge time-saver.
First, your employees submit their availability online for the coming period (or they may have standing availability). Based on that, you can drag and drop different employees into shifts throughout the week in your employee scheduling calendar. Since it’s fully automated, you can never accidentally schedule someone for a time they’ve blocked off. And if your team has regular hours, you can choose to repeat last week’s schedule to save even more time.
But remember—you usually want to schedule your team at least two weeks in advance. You can find a great blog post about best practices for employee scheduling here.
No. Gusto has built-in time tracking software that automatically syncs to payroll, but for more powerful shift scheduling capabilities, you’ll need to link up your account with one of our partners. Luckily, we play nice with all the best employee scheduling programs out there across multiple industries, from restaurants and hospitality to retail and construction.
Gusto integrates with all of the best employee scheduling apps including Workforce, 7Shifts, When I Work, Homebase, Workyard, Upserve, and more.
Depending on your industry, there are a variety of different tools that could work better for your business. While Gusto is great for small businesses in any industry, integrating with an employee scheduling app built to serve your particular needs (such as Workyard for construction or Upserve for restaurants) can supercharge your efficiency.
The Department of Labor is constantly updating their regulations under the Fair Labor Standards Act (FLSA) on everything from overtime pay to recordkeeping requirements. Since Gusto stays on top of these changes and keeps you in compliance, you can save the time and energy racing to keep up, and spend more time focusing on your business.
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