Streamline your employee scheduling.
Scheduling by hand is both time-consuming and error-prone. With Gusto’s integrated employee scheduling software, you can easily set the schedule in just a few minutes while optimizing labor costs, avoiding conflicts, and keeping your employees informed and engaged—whether you’re at your desk or on the go.
How Gusto worksCreate account
Save money with smarter scheduling
Increase visibility, decrease labor costs, and optimize your workforce with easy-to-read reporting and real-time analytics.
Ditch the spreadsheets
No more cork boards, post-its, and stacks of papers. Employee shift scheduling is streamlined and organized—and all in one place.
Empower your employees
You and your team can trade shifts, request time off, and check the latest schedule in real-time, from anywhere.
The Gusto platform is very user-friendly and easy to use. This is so important because when you have to schedule a ton of people and you have to use a system that's clunky and difficult to navigate, it's very frustrating and time-consuming to get everything done right.
The entire Gusto platform allows me to put payroll and many HR tasks on autopilot. Since our employees can log in and manage themselves for things like time off, putting in sick time, printing their W2s, I don't have to micromanage them or keep a million spreadsheets to track it.
Stress-free scheduling
Transform scheduling from a time drain to a business gain.
Juggling employee availability, time off, and shifting demand doesn’t have to be a time suck. With robust reporting, at-a-glance insights, and automated conflict flagging, our powerful employee scheduling app makes it easy to ensure coverage, optimize labor costs, and reduce headaches—all while giving you more time to spend where it matters most.
Happy employees
Tools that boost efficiency and empower your team.
Got a no-show? Last minute shift swap? Don’t sweat it. With real-time updates, centralized communication, and the ability to make schedule changes on the go, you can keep your employees informed and engaged without adding admin to your plate. Schedules are transparent and error-free, time-off requests are built right in, and your team stays happy and up to date.
All-in-one platform
Payroll, time, and compliance work better together.
With Gusto, employees can easily clock in and out from app or kiosk, managers can review and approve timesheets from anywhere, and it all seamlessly syncs to payroll with the push of a button. Plus, compliance is built right in, and your whole team can access everything they need—from this week’s schedule to last year’s paystubs. Simplify your business with our one-stop shop for people, payroll, benefits, and more.
Frequently Asked Questions
An employee scheduling app is a tool that lets you create, manage, and share an employee scheduling calendar. Online employee scheduling creates more optimized schedules to reduce labor costs and understand changing demand while automatically incorporating employee availability and time off requests. But the best apps for employee scheduling take it a step further, including all of these features while also integrating with powerful people tools like HR, payroll, and benefits, and more.
While making a manual schedule (usually in a spreadsheet or on paper) is arduous and time-consuming, employee online scheduling is a huge time-saver.
With Gusto, managers can easily see which employees have requested time off for the coming period. Based on that, along with insights into expected demand, total employee hours, and more, you can assign employees into shifts throughout the week in your employee scheduling calendar. Since it’s fully automated, you can never accidentally schedule someone for a time they’ve requested off. And if your team has regular hours, you can choose to repeat last week’s schedule to save even more time.
But remember—you usually want to schedule your team at least two weeks in advance. You can find a great blog post about best practices for employee scheduling here.
Gusto integrates with all of the best employee scheduling apps including Workforce, 7Shifts, When I Work, Homebase, Workyard, Upserve, and more.
The Department of Labor is constantly updating their regulations under the Fair Labor Standards Act (FLSA) on everything from overtime pay to recordkeeping requirements. Since Gusto stays on top of these changes and keeps you in compliance, you can save the time and energy racing to keep up, and spend more time focusing on your business.
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