Payroll Specialist Job Description

Job Responsibilities

• Process payroll for all employees on a timely basis, ensuring accuracy in wages, bonuses, overtime, and deductions
• Maintain and update employee payroll records, including personal information, tax exemptions, and wage changes
• Ensure compliance with federal, state, and local payroll laws and regulations
• Prepare and distribute paychecks or direct deposit statements to employees
• Assist employees with payroll-related inquiries and resolve issues or discrepancies in a professional manner
• Calculate and file payroll taxes, ensuring timely submission to appropriate government agencies
• Manage benefits deductions and ensure proper recording in payroll systems
• Prepare reports on payroll expenses, tax filings, and employee compensation for management and auditors
• Stay updated on changes to payroll tax laws, benefits regulations, and best practices
• Collaborate with HR and finance teams to ensure seamless payroll integration with timekeeping systems and employee records

Job Qualifications

• A high school diploma or equivalent is required, with a degree in accounting, finance, or business preferred
• Certification in payroll (e.g., Certified Payroll Professional – CPP) is highly desirable
• A minimum of 2 years of experience in payroll processing or a similar role is required
• Familiarity with payroll software (e.g., ADP, Paychex, QuickBooks) and knowledge of tax laws and payroll regulations is essential

Skills

• Strong attention to detail and high levels of accuracy
• Excellent organizational and time-management skills
• Ability to work independently and manage multiple tasks simultaneously
• Strong knowledge of payroll software and spreadsheets
• Understanding of payroll tax regulations and compliance
• Excellent communication skills for handling employee inquiries and collaborating with internal teams
• Ability to maintain confidentiality and handle sensitive information with integrity
• Strong problem-solving skills to resolve payroll discrepancies and issues
• Ability to stay updated on payroll laws and industry best practices

Salary Range

The salary for the Payroll Specialist position ranges from $45,000 to $60,000 per year, depending on experience. In addition to a competitive salary, we offer a comprehensive benefits package, including health insurance, paid time off, and performance-based bonuses.

Brand Voice

At [Company Name], we believe in maintaining transparency and financial integrity. Our finance team plays a crucial role in the smooth operation of the business, and our Payroll Specialist ensures that our employees are compensated fairly and on time. We also foster a collaborative and supportive work environment where every team member is valued.

Application Process

To apply for the Payroll Specialist role, please submit your updated resume and a cover letter that highlights your experience in payroll processing and your familiarity with industry best practices. If your background aligns with what we're looking for, we'll reach out to schedule an interview. During the interview, we'll discuss your approach to payroll management, explore how your expertise can support our team, and answer any questions you may have. If you're the right fit, we'll extend an offer and provide you with all the details about the role, including next steps for training and onboarding.