Executive Assistant
Job Description Template

As an Executive Assistant, you will provide high-level administrative support to our company’s executives. As the right-hand person to our leaders, you will handle a wide range of tasks, from managing calendars and arranging travel to coordinating meetings and handling confidential information. This is a crucial role in our organization, as you will be the go-to person for all administrative needs.

Land and Hire top candidates using job posts and offer letters with Gusto

Job Responsibilities

  • Manage executives’ calendars and arrange appointments.
  • Handle correspondence and maintain confidential information.
  • Proactively manage and prioritize the schedules of the executive team, coordinating meetings, appointments, and travel arrangements.
  • Coordinate travel arrangements, including flights, accommodations, and transportation.
  • Prepare meeting agendas and take minutes.
  • Communicate on behalf of executives, both internally and externally.
  • Conduct research and compile data for various projects and presentations.
  • Assist with project management tasks, such as tracking deadlines and updating progress reports.
  • Create and maintain documents, reports, and presentations as requested by executives.
  • Handle sensitive and confidential information with the utmost discretion and professionalism.
  • Arrange travel itineraries, accommodations, and logistics for business trips, conferences, and events.
  • Monitor changes to travel plans and make necessary adjustments.
  • Prepare agendas, materials, and presentations, ensuring all participants are well-prepared.
  • Take meeting minutes, track action items, and follow up on deliverables.
  • Assist in the coordination and execution of special projects and initiatives as assigned by the executives.

Job Qualifications

  • Bachelor’s degree in Business Administration or similar preferred, with an MBA in Human Resources Management a strong plus.
  • Minimum of [X] years experience as an Executive Assistant or similar role, preferably supporting C-level executives.
  • Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
  • Strong written and verbal communication skills, including drafting professional correspondence.
  • Proficient in using office software and tools, including Microsoft Office Suite and calendar management applications.
  • Excellent problem-solving skills and the ability to adapt to changing priorities.
  • High level of integrity, professionalism, and discretion when handling sensitive information.
  • Strong interpersonal skills, with the ability to work well with people at all levels of the organization.
  • Proactive and self-motivated, with the ability to anticipate the needs of the executives and take initiative.
  • Familiarity with HR functions and practices is a plus.

Skills

  • Calendar and schedule management
  • Travel coordination
  • Communication and liaison
  • Meeting planning and support
  • Document and report preparation
  • Project coordination
  • Data management and organization
  • Problem-solving
  • Time management
  • Discretion and confidentiality

Salary Range

The salary range for an Executive Assistant varies depending on experience level, location, and company size. However, the average salary for an Executive Assistant in the United States is $60,000 annually.

Brand Voice

[Company Name] is a [industry] innovator dedicated to [brief description of what the company does]. With a passion for [key aspect of company purpose], we have been [brief company history or background]. Our mission is [insert mission statement]. 

We are guided by a set of core values, including [list core values, e.g., integrity, innovation, teamwork]. These principles drive every decision we make and every action we take.

Over the years, we have achieved [mention significant achievements and milestones, e.g., industry awards, record revenue growth]. These accomplishments reflect our company culture is built on a foundation of [describe the main characteristics of your company culture, e.g., collaboration, creativity, diversity].

Application Process

To apply for the position of Executive Assistant, please submit your resume and cover letter through our online application portal. Only qualified candidates will be contacted for an interview.

[Insert Company Name] is an equal-opportunity employer, and we encourage candidates of all backgrounds to apply.

Executive Assistant JD FAQs

Prices start at $46/month

Join more than 300,000
businesses and their teams.