Tool

Employee Onboarding Checklist

Congratulations — you just hired a new employee! You’re excited to get them ramped up and working, but first you have to take care of some paperwork. You just need a few key details to stay compliant, and the rest will be a breeze.

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Want us to do the paperwork for you? Gusto automates onboarding.

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Onboarding Resources

W-4 Form
Download
I-9 Form
Download
New Hire Report
Download
Federal anti-discrimination laws
Download
Gusto’s HR Resource Center
Check it out
Crash Course to Hiring Your First Contractor
Download

See how simple Gusto makes payroll.

(and the rest of your HR)

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Payroll
Automatic deductions and filings, direct deposits, W-2s, and 1099s

Benefits
Medical, vision, dental, 401(k), commuter benefits, and more

Team
Offer letters, org charts, team surveys, and new hire onboarding

Time tools
Simple time tracking, time-off requests, and PTO policies

HR experts
Direct access to certified HR professionals and other resources

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Grow your accounting or bookkeeping practice

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Calculators and tools
Tax calculators, checklists, compensation tools, and more

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Help Center
Expert answers and how-to guides for using Gusto

Tool

Employee Onboarding Checklist

What you need from your new hire

Social Security number

Home address

Date of birth

Bank account information for direct deposit

Signed copy of the W-4 form

Signed copy of the I-9 form

What you need to handle on your own

Determine their compensation

Double check their work address

File a new hire report in your state

Review anti-discrimination laws

Ensure EEO compliance (Equal Employment Opportunity)

Pass out non-compete/non-disclosure agreements

Check references

Conduct background checks

Onboarding Resources

See how simple Gusto makes payroll.