Streamline your employee expense management
Toss those receipts and simplify your expense tracking with Gusto’s intuitive employee expense management software.* Expenses are added, approved, and seamlessly synced to payroll in just a few clicks.
*Expense tracking is included with Plus and Premium plans
Ditch the paper trail
Say goodbye to sign-offs, spreadsheets, and stacks of receipts with automated, mobile-friendly expense management.
Boost accuracy and efficiency
No more messy spreadsheets and manual errors. Mileage, travel, meals, and more seamlessly sync to payroll with the push of a button.
Leverage valuable insights
Custom reporting helps you better understand expense budgets to keep costs down and keep your team on track.
Paperless & mobile-friendly
Effortless expense management from anywhere.
Stop collecting receipts and toiling over spreadsheets. With Gusto, team members can easily add expenses on the go, and managers can review and approve in a snap. Add mileage, travel, supplies, and more—or create custom expense categories for in-depth insights tailored to your business.
Accurate & compliant
Faster, more accurate expense reimbursement
No need to double-check calculations or schedule a separate payment. Expenses are approved in minutes, and reimbursements are automatically added back to your employee’s next paycheck. Save even more time with bulk and recurring reimbursements, plus, we’ll help you stay compliant with qualified deductions, IRS mileage requirements, and more.
Fully integrated
Elevate your HR to enterprise-level.
Our powerful expense management software comes bundled with fully integrated time tracking, advanced hiring and onboarding, people-first performance management tools, and robust reporting options—in addition to our award-winning payroll. We’re here to help you streamline operations and save time and money, all while taking care of the people at the heart of your business.
FAQs
With Gusto, employees can add expenses, either by uploading photos of receipts or manually entering them. Once they hit ‘submit,’ an admin or manager gets notified there are expenses waiting for approval. Once the expenses are approved, the reimbursement is automatically added to the employee’s next paycheck. Learn more about how Gusto’s expense management works.
We sure do. When you sign up for our Plus or Premium plans, our employee reimbursement software is included at no extra cost, including mileage. You can set a mileage reimbursement rate based on IRS guidelines, and Gusto will handle the calculations when team members enter their mileage. Since mileage reimbursement requirements vary by state, we’ll help you stay compliant with local regulations. Check out this guide to learn more.
Yes. Gusto’s employee expense reimbursement software includes our integrated custom reporting functionality. With custom reporting, you can dive deep into expenditures by employee, including everything from travel expenses to labor costs.
You betcha. While Gusto offers native expense management software, we also integrate with popular tools like Timeero, Jobber, and Expensify. Check out our full list of expense management integrations here.
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