Streamline your employee expense management

Toss those receipts and simplify your expense tracking with Gusto’s intuitive employee expense management software.* Expenses are added, approved, and seamlessly synced to payroll in just a few clicks.

How Gusto worksCreate account
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A person works on a laptop

Ditch the paper trail

Say goodbye to sign-offs, spreadsheets, and stacks of receipts with automated, mobile-friendly expense management.

Boost accuracy and efficiency

No more messy spreadsheets and manual errors. Mileage, travel, meals, and more seamlessly sync to payroll with the push of a button.

Leverage valuable insights

Custom reporting helps you better understand expense budgets to keep costs down and keep your team on track.

Paperless & mobile-friendly

Effortless expense management from anywhere.

Stop collecting receipts and toiling over spreadsheets. With Gusto, team members can easily add expenses on the go, and managers can review and approve in a snap. Add mileage, travel, supplies, and more—or create custom expense categories for in-depth insights tailored to your business.

man with earbuds looking at laptop screen
man with earbuds looking at laptop screen

Accurate & compliant

Faster, more accurate expense reimbursement

No need to double-check calculations or schedule a separate payment. Expenses are approved in minutes, and reimbursements are automatically added back to your employee’s next paycheck. Save even more time with bulk and recurring reimbursements, plus, we’ll help you stay compliant with qualified deductions, IRS mileage requirements, and more.  

Fully integrated

Elevate your HR to enterprise-level.

Our powerful expense management software comes bundled with fully integrated time tracking, advanced hiring and onboarding, people-first performance management tools, and robust reporting options—in addition to our award-winning payroll. We’re here to help you streamline operations and save time and money, all while taking care of the people at the heart of your business.

A person wearing a headset smiles
A person wearing a headset smiles
“The onboarding, expenses, and hiring are huge features for us. We also just started using the performance piece for our reviews and that has been very helpful for our processes.”

FAQs

With Gusto, employees can add expenses, either by uploading photos of receipts or manually entering them. Once they hit ‘submit,’ an admin or manager gets notified there are expenses waiting for approval. Once the expenses are approved, the reimbursement is automatically added to the employee’s next paycheck. Learn more about how Gusto’s expense management works.

We sure do. When you sign up for our Plus or Premium plans, our employee reimbursement software is included at no extra cost, including mileage. You can set a mileage reimbursement rate based on IRS guidelines, and Gusto will handle the calculations when team members enter their mileage. Since mileage reimbursement requirements vary by state, we’ll help you stay compliant with local regulations. Check out this guide to learn more.

Yes. Gusto’s employee expense reimbursement software includes our integrated custom reporting functionality. With custom reporting, you can dive deep into expenditures by employee, including everything from travel expenses to labor costs.

You betcha. While Gusto offers native expense management software, we also integrate with popular tools like Timeero, Jobber, and Expensify. Check out our full list of expense management integrations here.

Trusted by more than 400,000 businesses and their teams

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4.6 Rating

Software Advice | 3,850 reviews

#1 Best Software for Small Business

G2 | 2024

#1 Payroll Software

U.S. News | 2024

Prices start at just $46/month

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