Virginia Hourly Paycheck and Payroll Calculator

Need help calculating paychecks? Use Gusto’s hourly paycheck calculator to determine withholdings and calculate take-home pay for your hourly employees in Virginia.

Simply enter their federal and state W-4 information as well as their pay rate, deductions and benefits, and we’ll crunch the numbers for you.

The information provided by the Paycheck Calculator provides general information regarding the calculation of taxes on wages for Virginia residents only. It is not a substitute for the advice of an accountant or other tax professional. The Paycheck Calculator may not account for every tax or fee that applies to you or your employer at any time. ZenPayroll, Inc., dba Gusto ("Gusto") does not warrant, promise or guarantee that the information in the Paycheck Calculator is accurate or complete, and Gusto expressly disclaims all liability, loss or risk incurred by employers or employees as a direct or indirect consequence of its use. By using the Paycheck Calculator, you waive any rights or claims you may have against Gusto in connection with its use.

Virginia Salary Paycheck Calculator

Processing payroll in Virginia doesn’t have to be a chore. Here, you’ll find answers to your most frequently asked questions regarding payroll taxes in Virginia. 

Virginia payroll taxes

Here’s what you need to know about withholding payroll taxes in Virginia.

  • Virginia payroll taxes start with employees filling out Form VA-4. This information helps you determine how much you should withhold. 
  • If an employee does not complete this form, you will need to withhold tax as though no exemptions were claimed.
  • Employees need to update Form VA-4 in case of life events (such as marriage, divorce, birth or adoption of a child, etc.) which may impact their taxes.
  • The personal income tax rate in Virginia is 2%–5.75%.
  • Virginia has reciprocity with the following states: Kentucky, Maryland, Pennsylvania, Washington, D.C. and West Virginia.

Additional Virginia forms

In addition to Form VA-4 mentioned above, Virginia employers also need to file the following forms:

  1. Employer’s Annual or Final Summary of Income Tax Withheld (VA-6)
  2. Employer’s Payments Quarterly Reconciliation and Return of Income Tax Withheld (VA-16)
  3. Employer’s Return of Virginia Income Tax Withheld (Electronic Only) (VA-5)*
  4. Employer’s Voucher for Payment of Income Tax Withheld (Semiweekly) (VA-15)*
  5. Wage and Tax Statement (State W2)
  6. W-2/1099 Transmittal (VA-W)
  7. Employer’s Quarterly Payroll Report (VEC-FC-21)
  8. Employer’s Quarterly Tax Report (VEC-FC-20)
  9. New Hire Report

Virginia unemployment tax rate

Virginia requires most employers to pay unemployment insurance tax to help compensate workers who are out of work through no fault of their own. 

  • Employers pay Virginia unemployment tax on the first $8,000 of an employee’s wages.
  • New employers pay at a rate of 2.53%.
  • Experienced employers pay at a rate of 0.13%–6.24%.
  • Unemployment tax in Virginia should be paid quarterly to the Virginia Employment Commission.

Paying Virginia taxes

Here’s what you need to know about paying Virginia taxes:

  • How often employers pay depends on the amount of tax you withhold in a year. Virginia’s payment frequencies are quarterly, monthly, semi-weekly, and seasonally.

Virginia minimum wage

In 2023, the minimum wage in Virginia is generally $12.00 per hour. For details (fine print, exemptions, tipped employees, etc.), see the Virginia DOL 2023 Minimum Wage Notice.

Virginia overtime pay

Because Virginia doesn’t have any state law governing overtime pay, the federal rules under the Fair Labor Standards Act apply. Generally speaking, hourly employees are to be paid time-and-a-half for all hours worked over 40 hours in a week.

Workers’ Compensation

Requirements to obtain Workers’ Compensation vary by state. This table outlines some of these requirements. If you determine that your company is required to purchase Workers’ Compensation insurance in your state, learn how to sign up for this insurance with Gusto. Sometimes, companies get a request for a workers’ comp audit—head to this article and click the workers’ comp audit reports dropdown for more information. 

New hires

Employers in Virginia need to report new employees.

Payroll stubs

You must provide a pay stub to every employee that includes:

  1. Company’s legal name and address
  2. Employee’s name and last four digits of their Social Security number
  3. Pay period beginning and end dates
  4. Total hours worked
  5. Rate of pay
  6. Gross wages
  7. The amount and reason for any deduction

Final paychecks

Employers must pay final wages to employees within a certain timeframe, depending on the circumstances for leaving.

  • If a worker voluntarily resigns, final wages are due by the next scheduled payday.
  • For layoffs and involuntary terminations of employment, final wages are due by the next scheduled payday.

Time off

Virginia law requires employers to provide the following types of time off to employees.

  • Jury duty
  • Sick leave: required for employers of home health workers.
  • Domestic violence leave

Federal payroll taxes

In addition to Virginia-specific taxes, both you and your employees will pay a variety of federal payroll taxes. Check out the breakdown below.

Federal income tax

Unless they are exempt, your employees will pay federal income tax.

  • You must withhold federal income tax from employees’ pay, unless they are exempt. 
  • Each employee’s Form W-4 will differ based on their filing status and dependents, among other details—so the amount of income tax to be withheld will vary.
  • Form W-4 does not need to be sent to the IRS, but should be kept for your records.


Both you and your employees will pay Federal Insurance Contributions Act, or FICA tax.

  • FICA is made up of the Medicare tax and the Social Security tax. 
  • In 2023, the Social Security tax requires employers and employees to each contribute 6.2% of wages up to $2,600. 
  • The Medicare tax requires employers and employees to each contribute 1.45% of all wages. 
  • See the IRS webpage for details, like maximum thresholds.


Like the state, the federal government also has an unemployment tax, called FUTA, which is paid by employers.

  • FUTA is an annual tax an employer pays on the first $7,000 of each employee’s wages. 
  • The FUTA rate for 2023 is 6.0%, but many employers are able to pay less, for instance, up to 5.4% each year due to tax credits.
  • Most employers will pay this tax annually with Form 940. But larger employers with more than $500 in tax due will have to pay quarterly. 

Additional Medicare tax

The Additional Medicare tax is paid by employees. Here’s what you should know:

  • For employees that earn over $200,000 per year, 0.9% of earnings will need to be withheld for the Additional Medicare tax. 
  • Whether or not your employee owes this tax may depend on their filing status.

Paying federal taxes

How often you’ll pay federal payroll taxes depends on how much you owe.

  • Semi-weekly or monthly payments are required for federal withholding, Additional Medicare, and FICA taxes. And every quarter, a summary payroll tax return is due on Form 941, Employer’s Quarterly Federal Tax Return.
  • Quarterly or annual payments are required for federal unemployment tax. Most employers will pay annually, but quarterly payments are necessary if you owe more than $500. Each time you make a payment, you’ll need to file a payroll tax return on Form 940, Employer’s Annual Federal Unemployment (FUTA) Tax Return.

We’re here to help

If you don’t love manual number crunching and payroll taxes sound overwhelming to you, take advantage of Gusto’s full-service payroll options or use an experienced accountant to help you with the process.

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