Q: What Is New Hire Reporting?

When you hire a new employee or contractor, many states require you to report that info to them via a new hire report.

This will include info like their name, address, Social Security number (SSN), and when they started working for you. New hire reporting exists so states can track people who may owe debts, like child support or other court-ordered payments.

Most states require you to report your new hires within 20 days of their start date, but some require it sooner. It’s best to check with your state and promptly get your paperwork filed.

Comments

  • john

    does gusto do new hire reporting for me? if not, why not?

    Reply
  • Christine

    Is there a different form/process for new hires that are independent contractors vs. not?

    Reply
    • Gusto Editors

      Hi Christine — it can depend on your state! We recommend talking to your CPA/attorney about this, as they’ll be able to provide information specific to your situation!

      Reply
  • Paul Gerhartz

    If a current employee relocates to a new state, do I need to hire the ‘new hire report’ for that state? Or is this only for brand new employees?

    Reply
    • Gusto Editors

      Hi Paul, great question! We recommend reaching out to your state agency to confirm. Usually, your new state may require it because the New Hire Reports help keep track of employees in case of any liens, garnishments, etc.

      Reply

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