Need a vacation from tracking time off?

Employee vacation tracking doesn’t have to be a time suck. With Gusto’s built-in, fully integrated time off tracker you can set up multiple time off policies, employees can easily manage their own requests and accruals and since it seamlessly syncs to payroll, you can kick up your feet knowing Gusto’s got you covered.

How Gusto works Create account

Say bon voyage to busywork.

No more error-prone spreadsheets and endless paper trails. You and your employees can easily request, manage, and track PTO from anywhere at any time.

PTO policies that fit just right.

Whether full-time or part-time, hourly or salaried, build custom policies that work best for everyone on your team.

So much more than a time off tracker.

Tracking PTO isn’t just about juggling schedules. Powerful PTO tools and integrated reporting mean better understanding your business and the people behind it.

“Since our employees can log in and manage themselves for things like time off, putting in sick time, printing their W2s, I don't have to micromanage them or keep a million spreadsheets to track it.”

Jenny Sneller

Co-founder, Sneller Custom Homes & Remodeling

PTO in your pocket

Make time off tracking a day at the beach.

Whether you’re digging into work or digging your toes in the sand, the Gusto Wallet mobile app lets you and your employees easily manage time off requests from anywhere. Get instant alerts via app and email, and forget about messy whiteboards and piles of post-its. Employees can check their used and accrued PTO with the push of a button, approvals can be delegated to the manager who knows best—and it all seamlessly syncs to your favorite calendar.

Perfectly crafted PTO

Increase retention with policies tailored to your team.

We know PTO isn’t one-size-fits-all. That’s why Gusto lets you set up unlimited PTO policies covering everything from company-wide holidays and jury duty to parental leave and personal days. Create policies by team, by employee-type—or go wild and create a unique policy for every person. Deliver customized benefits that meet your employees’ needs while driving productivity and retention from bottom to top.

Powerful time off tools

Transform employee vacation tracking into actionable insights.

Syncing PTO to payroll saves you time and money, all while giving you peace of mind it’s done right. But with robust, integrated reporting you can get valuable insights into employee burnout and benefit effectiveness, along with real-time visibility into time off usage and availability—making Gusto so much more than a time off tracker. Fine-tune your offerings, keep your team happy, and effortlessly manage your PTO, all with Gusto.

Frequently Asked Questions

Paid Time Off, or PTO, typically includes vacation time, sick leave, personal time, federal holidays, family leave, and maternity and paternity leave, but it can also include more specific types of leave such as for jury duty, bereavement, or to take care of a pet.

No, there is no federal law mandating PTO, but many states require employers to offer it. For example, California, Connecticut, Massachusetts, Rhode Island, and Vermont all require employers to provide paid vacation days. In addition, some states have requirements for sick days, and others require unused days to be paid out when an employee leaves. As always, Gusto will help your company stay compliant no matter what states you operate in. Learn more about PTO requirements by state here.

While it’s possible to use a spreadsheet, a cork board, or even pen and paper to track employee vacation, using PTO tracking software is a much better approach. Tracking PTO with Gusto means employee requests for time off automatically sync to payroll at the end of the pay period, and employees can check on their accrued vacation any time without bugging a manager. This means fewer errors, less admin for you, and more confidence your company’s paid time off is done right.

At Gusto, we know there’s no one-size-fits-all PTO policy for your team. That’s why you can create as many PTO profiles as you need. For most companies, you’ll probably have one policy for hourly employees, another for salaried employees, and other variations based on tenure and seniority. You can use a traditional PTO policy with buckets for sick leave, vacation, and personal days. Or you can create flexible or unlimited PTO policies. Other important questions to consider are whether employees need to accrue PTO and whether they can roll it over at the end of the year.

Employees can track their own PTO using an employee time off tracker such as Gusto. While traditional spreadsheets needed to be managed by you or another manager on your team, automated PTO tracking allows employees to check their own time-off balances, see how much they’ve used and accrued, and request time off when they need it. Employees can also clock in- and out with Gusto, tracking their hours worked, and syncing with accrued PTO as they go.