Cancel Interview Email Template

Unforeseen circumstances can occasionally lead to the cancellation of scheduled interviews. It’s a delicate situation that demands a thoughtful and empathetic approach. This email template is designed to help you cancel an upcoming interview in a variety of situations while maintaining a professional and respectful tone and providing clear and concise information to the candidate.

Continue your hiring process using job posts and offer letters with Gusto

Cancel Interview Email Template

Subject: Cancellation of Scheduled Interview with [Your Company Name]

Dear [Candidate’s Name],

I trust this message finds you well. I am writing to inform you that, unfortunately, we need to cancel the interview for the [Job Title] position at [Your Company Name]. We apologize for any inconvenience this may cause and appreciate your understanding.

After carefully considering and reviewing our current needs, we have decided to make some changes to our hiring process. As a result, we will not be moving forward with interviews for this particular position at this time.

We understand the time and effort candidates invest in preparing for interviews, and we truly appreciate your interest in joining [Your Company Name]. We value your candidacy and hope this does not deter you from considering future opportunities with us.

If you have any questions or if there’s anything we can assist you with, please feel free to reach out. We appreciate your understanding and look forward to connecting with you in the future.

Thank you for your understanding. We wish you all the best in your job search and hope to have the opportunity to connect with you in the future. 

Best regards,

[Your Full Name]

[Company Name]

[Your Position]

[Your Contact Information]

Prices start at $46/month

Join more than 300,000
businesses and their teams.