Delaware Salary Paycheck Calculator
Delaware may be one of the smallest states in the country, but that doesn’t mean it’s small on payroll taxes and paycheck rules. If you’re a small business owner looking for answers on these topics, you’ve come to the right place. We’ve curated and answered the most common questions to help get you on your way.
Delaware payroll taxes
Here’s what you need to know about withholding payroll taxes in Delaware.
- Delaware payroll taxes start with employees filling out Form W-4. This information helps you determine how much you should withhold.
- If an employee does not complete this form, you will need to withhold tax as though no exemptions were claimed.
- Employees need to update Form W-4 in case of life events (such as marriage, divorce, birth or adoption of a child, etc.) that may impact their taxes.
- The personal income tax rate in Delaware is 2.20%–6.60%.
- Delaware does not have reciprocity with other states.
Additional Delaware forms
In addition to Form W-4 mentioned above, Delaware employers also need to file the following forms:
- Delaware Withholding Income Tax Return (DE W1) for monthly filers*
- Delaware Withholding Income Tax Return (DE W1A) for eighth monthly filers*
- Delaware Withholding Income Tax Return (DE W1Q) for quarterly filers*
- Delaware Annual W/H Reconciliation (DE W3/W3A)
- Wage and Tax Statement (State W2)
- DE New Hire Report
- Employer’s Contribution and Wage Report (DE UC-8)
- Various local returns
Delaware unemployment tax rate
Delaware requires most employers to pay unemployment insurance tax to help compensate workers who are out of work through no fault of their own.
- Employers pay Delaware unemployment tax on the first $10,500 of an employee’s wages.
- Experienced employers pay at a rate of 0.3–8.2%.
- Unemployment tax in Delaware should be paid quarterly to the Delaware Department of Labor, Division of Unemployment Insurance.
Paying Delaware taxes
Here’s what you need to know about paying Delaware taxes:
- How often employers pay depends on the amount of tax you withhold in a year.
- Delaware’s payment frequencies are: quarterly, monthly, eighth monthly, annual.
Delaware salary threshold
Because Delaware doesn’t have its own salary threshold, it adheres to the federal salary threshold.
- The federal salary threshold is now $684 per week on a salary basis or on an hourly basis at a rate not less than $27.63 an hour.
- The Department of Labor permits employers to count some bonuses, commissions, and other incentive payments toward meeting the standard salary level (up to 10%).
- Employees who earn at least $107,432 per year may qualify as “highly compensated.”
- See this Department of Labor fact sheet for details.
Requirements to obtain Workers’ Compensation vary by state. This table outlines some of these requirements. If you determine that your company is required to purchase Workers’ Compensation insurance in your state, learn how to sign up for this insurance with Gusto. Sometimes, companies get a request for a workers’ comp audit—head to this article and click the workers’ comp audit reports dropdown for more information.
Employers in Delaware need to report new employees.
- New hires must be reported to Delaware New Hire Reporting.
- New hires must be reported within 20 days of their first day of work.
You must provide a pay stub to every employee that includes:
- Company’s legal name and address
- Employee’s name and last four digits of their Social Security number
- Pay period beginning and end dates
- Total hours worked
- Rate of pay
- Gross wages
- The amount and reason for any deduction
Employers must pay final wages to employees within a certain timeframe, depending on the circumstances for leaving.
- If a worker voluntarily resigns, final wages are due by the next scheduled payday.
- For layoffs and involuntary terminations of employment, final wages are due by the next scheduled payday.
Delaware law requires employers to provide the following types of time off to employees.
- Jury duty
- Family & parental leave: Beginning January 1, 2025, employers with 10 or more employees working anywhere in Delaware during the previous 12 months must make contributions to this program. Employees may use leave benefits beginning January 1, 2026.
Federal payroll taxes
In addition to Delaware-specific taxes, both you and your employees will pay a variety of federal payroll taxes. Check out the breakdown below.
Federal income tax
Unless they are exempt, your employees will pay federal income tax.
- You must withhold federal income tax from employees’ pay, unless they are exempt.
- Each employee’s Form W-4 will differ based on their filing status and dependents, among other details—so the amount of income tax to be withheld will vary.
- Form W-4 does not need to be sent to the IRS, but should be kept for your records.
Both you and your employees will pay Federal Insurance Contributions Act, or FICA tax.
- FICA is made up of the Medicare tax and the Social Security tax.
- In 2023, the Social Security tax requires employers and employees to each contribute 6.2% of wages up to $2,600.
- The Medicare tax requires employers and employees to each contribute 1.45% of all wages.
- See the IRS webpage for details, like maximum thresholds.
Like the state, the federal government also has an unemployment tax, called FUTA, which is paid by employers.
- FUTA is an annual tax an employer pays on the first $7,000 of each employee’s wages.
- The FUTA rate for 2023 is 6.0%, but many employers are able to pay less, for instance, up to 5.4% each year due to tax credits.
- Most employers will pay this tax annually with Form 940. But larger employers with more than $500 in tax due will have to pay quarterly.
Additional Medicare tax
The Additional Medicare tax is paid by employees. Here’s what you should know:
- For employees that earn over $200,000 per year, 0.9% of earnings will need to be withheld for the Additional Medicare tax.
- Whether or not your employee owes this tax may depend on their filing status.
Paying federal taxes
How often you’ll pay federal payroll taxes depends on how much you owe.
- Semi-weekly or monthly payments are required for federal withholding, Additional Medicare, and FICA taxes. And every quarter, a summary payroll tax return is due on Form 941, Employer’s Quarterly Federal Tax Return.
- Quarterly or annual payments are required for federal unemployment tax. Most employers will pay annually, but quarterly payments are necessary if you owe more than $500. Each time you make a payment, you’ll need to file a payroll tax return on Form 940, Employer’s Annual Federal Unemployment (FUTA) Tax Return.
We’re here to help
If you don’t love manual number crunching and payroll taxes sound overwhelming to you, take advantage of Gusto’s full-service payroll options or use an experienced accountant to help you with the process.