Florida Hourly Paycheck and Payroll Calculator

Florida Hourly Paycheck Calculator

On a peninsula filled with palm trees and alligators, Florida provides a warm and adventurous home for businesses. Not to mention, the lack of state income tax on wages is an incentive for many Florida residents. 

However, if you’re an employer, it’s important you are aware of the tax and paycheck laws in Florida you are required to follow. 

Not quite ready to enlist the help of qualified payroll professionals? No worries—here, we’ll lay out all the state and federal taxes and paycheck rules so you can process your Florida payroll quickly and enjoy the ocean breeze. 

Florida payroll taxes

Here’s what you need to know about withholding payroll taxes in Florida.

• Florida does not have personal income tax. 
• Each quarter you’ll file a Form RT-6, Employer’s Quarterly Report, to report each employee’s wages and the tax that is due.  
• Florida has a 5.5% corporate income tax rate.

Additional Florida forms

In addition to Form RT-6 mentioned above, Florida employers also need to file the following forms:

1. Florida Quarterly Contribution (SUI) (FL RT-6)
2. FL New Hire Report

Florida unemployment tax rate

Florida requires most employers to pay unemployment insurance tax to help compensate workers who are out of work through no fault of their own. 

• Employers pay Florida unemployment tax on the first $7,000 of an employee’s wages.
• New employers typically pay 2.7%. Check the Florida Reemployment Tax Rate information page for additional details.
• Unemployment tax in Florida should be paid quarterly to the Florida Department of Revenue.  

Florida minimum wage

In 2023, the minimum wage in Florida is $11 per hour and is adjusted annually on September 30 to reflect the inflation rate for the prior 12 months. 

Florida overtime pay

Because Florida doesn’t have any state law governing overtime pay, the federal rules under the Fair Labor Standards Act apply. Generally speaking, hourly employees are to be paid time-and-a-half for all hours worked over 40 hours in a week.

Workers’ Compensation

Requirements to obtain Workers’ Compensation vary by state. This table outlines some of these requirements. If you determine that your company is required to purchase Workers’ Compensation insurance in your state, learn how to sign up for this insurance with Gusto. Sometimes, companies get a request for a workers’ comp audit—head to this article and click the workers’ comp audit reports dropdown for more information. 

New hires

Employers in Florida need to report new employees.

• New hires must be reported to the Florida New Hire Reporting Center.
• New hires must be reported within 20 days of their first day of work. 

Payroll stubs

You must provide a pay stub to every employee that includes:

1. Company’s legal name and address
2. Employee’s name and last four digits of their Social Security number
3. Pay period beginning and end dates
4. Total hours worked
5. Rate of pay
6. Gross wages
7. The amount and reason for any deduction

Time off

Florida law requires employers to provide the following types of time off to employees.

• Jury duty
• Family medical & parental leave applies to employers with 50 or more employees, in Miami-Dade county, and under federal law (FMLA) 
• Domestic violence leave applies under the Domestic Violence Leave law

Federal payroll taxes

In addition to Florida-specific taxes, both you and your employees will pay a variety of federal payroll taxes. Check out the breakdown below.

Federal income tax

Unless they are exempt, your employees will pay federal income tax.

1. You must withhold federal income tax from employees’ pay, unless they are exempt. 
2. Each employee’s Form W-4 will differ based on their filing status and dependents, among other details—so the amount of income tax to be withheld will vary.
3. Form W-4 does not need to be sent to the IRS, but should be kept for your records.

FICA

Both you and your employees will pay Federal Insurance Contributions Act, or FICA tax.

• FICA is made up of the Medicare tax and the Social Security tax. 
• In 2023, the Social Security tax requires employers and employees to each contribute 6.2% of wages up to $2,600. 
• The Medicare tax requires employers and employees to each contribute 1.45% of all wages. 
• See the IRS webpage for details, like maximum thresholds.

FUTA

Like the state, the federal government also has an unemployment tax, called FUTA, which is paid by employers.

• FUTA is an annual tax an employer pays on the first $7,000 of each employee’s wages. 
• The FUTA rate for 2023 is 6.0%, but many employers are able to pay less, for instance, up to 5.4% each year due to tax credits.
• Most employers will pay this tax annually with Form 940. But larger employers with more than $500 in tax due will have to pay quarterly. 

Additional Medicare tax

The Additional Medicare tax is paid by employees. Here’s what you should know:

• For employees who earn over $200,000 per year, 0.9% of earnings will need to be withheld for the Additional Medicare tax. 
• Whether or not your employee owes this tax may depend on their filing status.

Paying federal taxes

How often you’ll pay federal payroll taxes depends on how much you owe.

• Semi-weekly or monthly payments are required for federal withholding, Additional Medicare, and FICA taxes. And every quarter, a summary payroll tax return is due on Form 941, Employer’s Quarterly Federal Tax Return.
• Quarterly or annual payments are required for federal unemployment tax. Most employers will pay annually, but quarterly payments are necessary if you owe more than $500. Each time you make a payment, you’ll need to file a payroll tax return on Form 940, Employer’s Annual Federal Unemployment (FUTA) Tax Return.

We’re here to help

If you don’t love manual number crunching and payroll taxes sound overwhelming to you, take advantage of Gusto’s full-service payroll options or use an experienced accountant to help you with the process.