Purpose
This cybersecurity Policy protects [Company Name]’s information assets, maintains the integrity, confidentiality, and availability of data, and safeguards the company against cybersecurity threats. It outlines the security measures and responsibilities to be followed by all employees, contractors, and third-party partners.
Scope
This policy applies to all employees, contractors, consultants, temporary staff, and other workers at [Company Name], including all personnel affiliated with third parties. It covers all information assets, IT systems, and data owned or managed by [Company Name].
Policy Statements
Access Control
Access to company systems, networks, and data is restricted to authorized personnel only. User accounts must be managed to ensure access rights are appropriate for job responsibilities.
Multi-factor authentication (MFA) must be used wherever possible to enhance security.
Employees are required to use strong, unique passwords and change them regularly.
Data Protection
All sensitive data must be encrypted both in transit and at rest.
Data classification protocols must be followed to categorize and protect information based on its sensitivity.
Regular backups of critical data must be performed and stored securely to ensure data integrity and availability.
Network Security
To protect the company's network, firewalls, intrusion detection systems (IDS), and antivirus software must be implemented and regularly updated.
Access to the company network from external sources must be secured using VPNs or other secure methods.
Employees must not connect unauthorized devices to the company network.
Email and Communication
To prevent phishing attacks, employees must exercise caution when opening email attachments or clicking on links, especially from unknown sources.
Emails containing sensitive information must be encrypted, and confidential information should not be shared over unsecured communication channels.
Device Security
All company devices must have up-to-date security software installed, including laptops, smartphones, and tablets.
Employees must report lost or stolen devices immediately to the IT department.
Personal devices used for work must adhere to company security standards and be approved by the IT department.
Software and Applications
Only authorized software and applications can be installed on company devices, and unauthorized software must be removed immediately.
Software must be updated with the latest patches and updates to prevent vulnerabilities.
The use of pirated software is strictly prohibited.
Incident Reporting
All employees must immediately report any suspected or actual cybersecurity incidents, such as data breaches, malware infections, or unauthorized access, to the IT department.
The IT department will investigate all incidents and take appropriate action to mitigate risks and prevent recurrence.
Roles and responsibilities
IT Department: Responsible for implementing and maintaining cybersecurity measures, monitoring the network, responding to incidents, and providing cybersecurity training to employees.
- Employees: Responsible for adhering to the cybersecurity policy, safeguarding their credentials, reporting incidents, and following best practices for data protection.
- Management: Responsible for ensuring that all employees know and comply with the cybersecurity policy and supporting the IT department in enforcing security measures.
Employee Awareness and Training
All employees must receive regular cybersecurity training to ensure they are aware of the latest threats and best practices for protecting company data.
Upon hiring, employees must complete mandatory cybersecurity training and participate in periodic refresher courses.
Compliance and Monitoring
The IT department will regularly monitor compliance with this policy, including auditing access logs, conducting vulnerability assessments, and reviewing incident reports.
Non-compliance with the cybersecurity policy may result in disciplinary action, up to and including termination of employment.
Review and Amendment
This Cybersecurity Policy will be reviewed annually and updated as necessary to address emerging threats, technological changes, and evolving business needs. Amendments will be approved by [Title of the Responsible Executive or Committee].
Acknowledgment of Receipt
I have received a copy of the Cybersecurity Policy, have read and understood it, and agree to comply with its terms.
Name: _______________________
Signature: ____________________
Date: ________________________