Computer Usage Policy Template
Please modify this template as needed to suit your organization's unique computer usage needs and legal obligations.
[Your Company Name] Computer Usage Policy
Purpose:
The purpose of this policy is to outline guidelines for the appropriate use of company computers, networks, and resources to ensure security, efficiency, and compliance with legal and regulatory requirements.
Scope:
This policy applies to all employees, contractors, vendors, and visitors with access to [Your Company Name] computer systems and networks.
Policy:
Acceptable Use:
Company computers and network resources are provided for business purposes and are essential to job responsibilities.
Limited personal use is permitted during non-working hours, provided it does not interfere with work duties or violate company policies.
Data Security:
Employees must protect company data and information from unauthorized access, disclosure, or modification.
Use strong passwords, lock screens when away from computers, and refrain from sharing login credentials.
Internet and Email Usage:
Internet and email usage should be for business purposes only.
Employees must avoid accessing inappropriate or offensive websites, downloading unauthorized software, or engaging in activities that could compromise network security.
Software and Licensing:
Use only authorized software provided or approved by the IT department.
Respect copyright laws and adhere to software licensing agreements.
Hardware and Peripherals:
Company-owned hardware and peripherals should be used responsibly and maintained in good working condition.
Report any hardware issues or malfunctions to the IT department promptly.
Remote Access and Mobile Devices:
Follow security protocols when accessing company systems remotely or using mobile devices for work purposes.
As company policy requires, sensitive data must be encrypted and secure connections (e.g., VPN) used.
Social Media and Online Conduct:
Exercise caution when discussing company matters on social media or other online platforms.
Respect confidentiality and intellectual property rights when sharing company-related information online.
Monitoring and Privacy:
The company reserves the right to monitor computer usage and network traffic for security and compliance purposes.
Employees should have no expectation of privacy when using company resources.
Consequences of Violation:
Violating this policy may result in disciplinary action, including termination of employment.
Legal action may be pursued in cases of severe misconduct or breaches of confidentiality.
Acknowledgment:
By signing below, I acknowledge that I have read, understood, and agree to comply with the [Your Company Name] Computer Usage Policy.
Employee Name: [Employee Name]
Signature: __________________________
Date: ______________________________