Sample Company Holiday Policy Template
[Your Company Name] Company Holiday Policy
Purpose:
The purpose of this policy is to outline guidelines for paid holidays and time off for employees to ensure fairness, consistency, and operational efficiency.
Scope:
This policy applies to all regular full-time and part-time [Your Company Name] employees.
Policy:
Designated Holidays:
- Employees are entitled to observe the following designated holidays each year: [List of holidays, e.g., New Year’s Day, Independence Day, Thanksgiving Day, Christmas Day, etc.].
- Additional holidays may be designated by management and communicated to employees in advance.
Holiday Pay:
- Employees will receive regular pay for designated holidays, provided they are eligible under company policy.
- Part-time employees may receive holiday pay on a pro-rated basis, depending on their regular work schedule.
Holiday Scheduling:
- Holidays that fall on weekends may be observed on the nearest weekday.
- Employees required to work on holidays may be eligible for alternate time off or premium pay as per company practice and applicable laws.
Requesting Time Off:
- Employees must follow the company's standard procedures for requesting time off for non-designated holidays or personal days in advance.
- Approval is subject to operational requirements and manager discretion.
Floating Holidays:
- Employees may be granted floating holidays at their discretion with prior approval from their manager.
- Unused floating holidays may only be carried over to the next year if specified by company policy.
Holiday Work:
- Employees required to work on designated holidays will be compensated according to company policy and applicable labor laws.
- Alternating schedules or voluntary work may be considered based on operational needs and employee availability.
Remote Work Considerations:
- Employees working remotely should adhere to their regular work schedule and holiday policies, ensuring availability and meeting deadlines.
Emergency and Essential Services:
- Employees in emergency or essential services may be required to work on holidays to maintain business operations, with appropriate compensation or time off in lieu provided.
Enforcement:
- Violations of this policy may result in disciplinary action, up to and including termination of employment, based on the severity and frequency of non-compliance.
Acknowledgment:
By signing below, I acknowledge that I have read, understood, and agree to comply with the [Your Company Name] Company Holiday Policy.
Employee Name: [Employee Name]
Signature: _________________________
Date: _____________________________
What are common US holidays?
- New Year's Day (January 1)
- Martin Luther King Jr. Day (third Monday in January)
- Presidents' Day (third Monday in February)
- Memorial Day (last Monday in May)
- Juneteenth (June 19)
- Independence Day (July 4)
- Labor Day (first Monday in September)
- Indigenous People’s Day / Columbus Day (second Monday in October)
- Veterans Day (November 11)
- Thanksgiving Day (fourth Thursday in November)
- Christmas Day (December 25)