If you’re a small business owner with shift workers, you know that juggling employee availability, time-off requests, and last-minute scheduling changes can be overwhelming and costly. This comes on top of all the other jobs you have to do, decisions you have to make, and questions you have to answer every day to keep your business running successfully.
To help, we’re launching Scheduling, a new feature directly integrated with Gusto’s Time tracking, Time off, and Payroll features.
With Scheduling, you can now quickly organize and adjust schedules to meet the needs of your business and your team, freeing up time, energy, and resources so you can focus on what truly matters—growing your business.
Say goodbye to having to print or email this week’s schedule: your team can view their shifts on the web or in the Gusto Wallet mobile app—giving them more control and leaving you with fewer questions to answer.
How Scheduling in Gusto Works
- Get a bird’s eye view of your team schedule: Available on desktop and mobile, Scheduling allows you to see your team’s planned time in one place alongside Gusto Time tracking and Payroll. This helps you save on overtime pay and avoid overscheduling.
- Avoid scheduling conflicts: With approved time-off details displayed directly in the tool, you can prevent double-booking or assigning shifts during employees’ time off or other unavailable periods—saving you the hassle of back-and-forth coordination.
- Easily create new schedules: Effortlessly create new schedules with Gusto by leveraging your past scheduling data. Save time and energy by duplicating previous schedules, eliminating the need to start from scratch. Plus, gain valuable insights from historical schedules to optimize and create more efficient future plans.
- Make real-time adjustments: Any changes you make to shifts will be shown to your team in real-time. This reduces time spent on communicating updates and coordinating shift coverage.
The Benefits of Scheduling in Gusto for You and Your Team
Save Time Spent on Organizing Shifts and Ensuring Accurate Payroll
Stephanie New, General Manager of Polo Tennis & Fitness Club in Austin, Texas, oversees the fitness club’s operations, support staff, and 11 hourly coaching and front desk employees.
Before using Scheduling in Gusto, Stephanie spent 12 hours per month planning her team’s schedule, emailing back and forth about changes, approving time off and shift swaps, and finally reconciling the schedule with hours worked to make sure payroll accurately reflected the team’s time.
Now, with Scheduling in Gusto, she’s been able to cut that time in half – giving her more time to focus on other critical areas of the club’s operations.
“The Gusto platform is very user-friendly and easy to use. This is so important because when you have to schedule a ton of people and you have to use a system that’s clunky and difficult to navigate, it’s very frustrating and time-consuming to get everything done right,” says Stephanie.
Save Money by Avoiding Overpayments, Reducing Overtime Pay, and Having an Integrated Platform
In addition to giving Stephanie a clear view of her employees’ hours to ensure accurate pay and reduce overtime, Gusto’s scheduling feature has helped Polo Tennis & Fitness Club cut overhead costs.
“Having Scheduling in Gusto is huge. I don’t have to invest in another tool to monitor and update and communicate schedules, lowering our expenses,” says Stephanie.
Increase Transparency for Employees
Scheduling is designed to improve your employees’ lives by giving them better visibility and control over their schedules. Your team can view their shifts, request changes, and communicate availability all in one place – eliminating the weekly scramble to ensure every shift is covered and helping you make sure the schedule is balanced across the team.
By making schedules more transparent and communication easier, you can foster a more cooperative environment. Your staffing can align with both business requirements and employee preferences – ultimately leading to higher job satisfaction and morale within your team.
Coming Soon – Ensure Your Business is Fully Compliant
In the future, Scheduling will automatically account for federal, state, and local labor regulations, such as maximum daily hours, consecutive days worked, and requirements for meal and rest breaks—helping you stay compliant with labor laws seamlessly.
Scheduling is now included in Plus and Premium plans and available in the Time & Attendance Plus add-on for Simple plan customers. If you’re new to Gusto, learn more about how Scheduling can support your team here. If you already have a Gusto account, you can check out Scheduling here.