FTE stands for Full-Time Equivalent. It’s a measure used to calculate the total number of full-time hours worked by all employees. For part-time employees, hours are converted into full-time equivalents to provide a standardized measure for comparison. Businesses and organizations commonly use it to calculate staffing needs, budgeting, and other human resource-related tasks.

FTE helps organizations understand their labor resources more accurately by considering full-time and part-time employees.

How is FTE calculated?

Calculate FTE by adding up the total number of hours worked by all employees, including both full-time and part-time workers, and then dividing that total by the number of hours typically worked by a full-time employee during the same period. 

For example, if a full-time employee works 40 hours per week and a part-time employee works 20 hours per week, the part-time employee would be counted as 0.5 FTE.

FTE Formula

The formula to calculate Full-Time Equivalent (FTE) is:

FTE = Total hours worked by part-time employees / Full-time hours per employee

For example, if part-time employees collectively worked 500 hours in a week, and full-time employees worked 40 hours per week, the FTE calculation would be:

FTE = 500 hours / 40 hours per employee = 12.5 FTE

Why is FTE important?

FTE is an essential business metric for several reasons:

  • Workforce Planning: FTE helps organizations accurately assess their staffing needs and determine the optimal number of employees required to meet operational demands.
  • Budgeting: FTE calculations aid in budgeting by providing a standardized measure for labor costs, facilitating accurate allocation of resources, and forecasting expenses.
  • Compliance: FTE is often used to comply with regulations related to labor laws, healthcare benefits, and employee rights, ensuring adherence to legal requirements.
  • Performance Measurement: FTE consistently measures productivity, efficiency, and workload across different departments or teams.
  • Resource Allocation: FTE assists in allocating resources such as equipment, training, and support services based on workforce size and needs.
  • Decision Making: FTE data informs strategic decisions related to hiring, workforce restructuring, outsourcing, and expansion plans, enabling informed and data-driven choices.

FTE helps organizations to manage their workforce effectively, optimize operational efficiency, and support strategic objectives.

What does FTE mean in business?

In business, FTE measures employee workloads and determines staffing needs. It is also used for budgeting purposes and can give insight into employee productivity and efficiency. FTE allows businesses to make informed decisions regarding human resource management and resource allocation.

Back to top