Gusto – Best all-in-one employee & contractor management software

Overview

Gusto tops our list for best all-in-one employee and contractor management system with a robust offering of easy-to-use, people-first features and fully integrated and automated functionality. Payroll for both employees and contractors—whether domestic or international—is out the door in just a few clicks, and their intuitive interface simplifies even the most complex tasks. 

They offer a discounted contractor-only plan for businesses who don’t have full-time employees on the payroll, and self-onboarding for contractors is the easiest we’ve encountered. 1099 filing is included in all plans, as well as unlimited payroll runs each month, which is great when you need to pay multiple contractors by project instead of in regular pay cycles. 

Multiple pay rates and schedules along with all federal, state, and local taxes are also included with every plan as well as basic hiring, onboarding, and benefits administration. For more advanced HR tools like time tracking and custom PTO policies, you’ll need to upgrade to their mid-range plan. 

Compared with other players in the space, Gusto offers a more robust set of tools at a more attractive price point than behemoths like Paychex and ADP. Their customer service is some of the highest rated in the industry, and their pricing is transparent, which is becoming a rarity. 

AUTOMATIC TAX FILING & COMPLIANCE

Every time you run payroll, all federal, state, and local taxes are automatically calculated, filed, and paid along with benefits deductions, workers’ comp, and PTO. This can be a lifesaver for small businesses that struggle with complex payroll tax requirements. End-of-year 1099 and W-2 filing is included at no extra cost with all of their plans. Both Paychex and ADP charge extra for this. 

EMPLOYEE SELF-SERVICE

Employee self-onboarding makes it easy to upload documents, e-sign contracts, and gives employees and contractors lifetime access to paystubs, 1099s, and more. Employees and contractors can view their paychecks, manage PTO, clock in and out, and access financial management tools right from the app. 

ALL-IN-ONE SOLUTION

Having a single system to manage payroll, taxes, time tracking, and compliance, as well as hiring, onboarding, performance, and benefits, reduces your admin burden and streamlines your tech stack. Gusto also makes it easy to offer custom no-cost, low-cost, and premium benefits packages, which is great for smaller businesses who may feel traditional benefits are cost prohibitive. 

DOMESTIC AND INTERNATIONAL SUPPORT

Gusto offers new-hire compliance and reporting in all 50 states, with FUTA and SUI payments calculated and paid automatically. They’ve also expanded international contractor support to 120+ countries, and their Employer of Record service for global employees, powered by Remote, is live in Canada and India with additional countries being rolled out.

Key Features

• Seamlessly integrated payroll, HR, time tracking, and benefits
• Payroll, taxes, and compliance in all 50 states
• W-9, W-2, and 1099 filing included
• New-hire reporting for contractors
• Contractor-only plan available
• Unlimited payroll runs 
• Pay by direct deposit, check, or prepaid debit card
• Integrated time tracking tools
• Support for international contractors in 120+ countries; global payroll available through Remote
• Employee & contractor self-service with lifetime access 
• Hundreds of software integrations at no extra cost   

Learn More about Gusto Pricing & features

Pros and Cons

Pricing

Gusto offers a contractor-only plan for just $35 a month plus $6 per contractor per month, and you’ll only pay for a contractor in the months you pay them. They’re currently running a promotion to pay $0 a month plus $6 per contractor per month for the first six months. The contractor plan comes with end-of-year 1099 payroll services and allows you to pay contractors in all 50 states, but it doesn’t come loaded with faster direct deposit times included with their full packages. If you need to pay international contractors, you’ll be charged a small exchange fee. 

If you need to pay both employees and contractors, Gusto offers three pricing plans, with the Simple plan starting at $49 per month plus $6 per person per month. The Simple plan includes Payroll on AutoPilot along with multiple pay rates and schedules and unlimited payroll runs. It also comes loaded with basic support for hiring and onboarding, benefits administration, and basic time-off policies, but it lacks support for time tracking and multi-state payroll, as well as more advanced HR functionality. 

Plus plans start at $80 per month plus $12 per person per month and include time-tracking, advanced PTO, multi-state payroll, and next-day direct deposit along with the full suite of hiring, onboarding, and team management tools. 

Premium plans are priced exclusively, and include everything Gusto has to offer with no hidden monthly fees. For more info on Premium pricing, contact their sales team today. 

Free Trial? Yes, Gusto is free until you run your first payroll.

Free Version: No.

Transform your payroll processes with Gusto, a platform that’s already the choice of over 400,000 businesses.

Remote – Best for global contractor compliance

Overview

The future of work is global, and Remote makes it easy to hire and pay your team in more than 200 countries and territories around the world. Their impressive suite of international support includes global payroll, contractors, hiring, self-service onboarding, compliance, and benefits all in a wonderfully user-friendly platform. The best part is you can pay all of your team members around the world—whether contractor, full-time, or EOR—with a single payment.  

For hiring international contractors, they provide compliant local contracts to make sure you’re staying within local labor laws as well as support for local taxes. But best of all, their platform has a ‘contractor misclassification risk tool’ to make sure you’re not hiring contractors that should be considered employees. This can save your business from facing devastating penalties down the line.   

Their website also includes a guide to local laws, compliance, holiday, and mandatory leave policies in every country they cover, which can be helpful as you’re thinking about expanding your talent pool to new countries. 

In 100+ countries where your business already has an established entity, they offer global payroll services. If you don’t have an entity, you can take advantage of their Employer of Record (EOR) service, currently available in 80+ countries and counting. They don’t contract with outside entities, which means better, faster support. 

One downside is that Remote’s pricing can start to add up, especially for EOR services, and at some point it makes more financial sense to open your own entity. But for small businesses and startups especially, using Remote to manage your independent contractors around the world is a no brainer. 

Key Features

• Contractor payments in 200+ countries and territories
• Global payroll and EOR in 80+ countries
• Payment supported via wire transfer, ACH, SEPA, and card
• 100+ currencies supported with no conversion fees
• Localized compliance, contracts, and benefits administration including stock options
• Contractor misclassification risk assessment included
• One-click or autopay contractor invoices
• Seamless onboarding and employee self-service portal

Pros and Cons

Pricing

Remote prices their services based on which kind of global hiring you need. For their EOR service, it costs $599 per employee per month (on an annual plan), which is in line with industry standards. To go month-to-month it increases to $699. Their international contractor payments are reasonable at $29 per month, but if you only have international contractors and not full-time employees (or if you are operating 100% within the US), there are much more affordable solutions out there. 

For global payroll in countries where you operate your own entity, you have to contact sales for pricing.

Free Trial? You can set up an account and explore features including hiring and onboarding at no cost for 30 days. You’ll only be charged when you pay global workers.

Free Plan: No. Learn more about Remote

Deel – Best for international payment options

Overview

Like Remote, Deel is a heavy-hitter in the international contractor space. Their impressive suite of international support includes global payroll, contractors, hiring, self-service onboarding, compliance, and benefits. 

For hiring international contractors, much like Remote, they provide compliant local contracts to make sure you’re staying within local labor laws as well as support for local taxes. They support different contractor types including milestone, pay-as-you-go, and full-time, and their international onboarding is best-in-class.

But where Deel really differentiates themselves is their robust payment options for international contractors. As anyone who’s hired freelancers overseas knows, it can be difficult to navigate banking systems and currency exchanges without racking up fees. Many international contractors prefer to receive payments via platforms like PayPal and Payoneer. Deel is the only platform on this list that supports alternative payment methods including Wise, Payoneer, and even crypto.

The biggest downside is that Deel’s pricing doesn’t make sense if you only have a handful of international contractors. But for businesses focused on high-volume international hiring, using Deel for global payroll and contractors is a solid solution. 

Key Features

• Fully integrated payroll, HR, and benefits in 100+ countries
• 2–3 day international onboarding time 
• 15+ payment options including bank transfer, PayPal, Payoneer, and crypto 
• Compliant local contracts for freelancers
• GDPR compliance
• Custom workflows by department
• Device & equipment management 
• Global background checks
• Self-onboarding and onboarding checklist
• HR package includes basic onboarding, time-off, document storage, and expense management, along with reporting and retention tools (free up to 200 people)

Pros and Cons

Pricing

If you’re only looking for HR tools, you can use Deel absolutely free for up to 200 people. This includes basic onboarding, secure document management, automated workflows, expense management, and org charts.

For the rest of their payroll and hiring services, they’re priced based on which kind of global hiring you need. Their international contractor payments are pricey at $49 per month per worker, but this includes compliance, taxes, and misclassification protection that more affordable providers don’t offer. However, contractor misclassification protection is only available for enterprise clients. For their EOR service, it costs $599 per employee per month, which is in line with industry standards. For global payroll in countries where you operate your own entity, as well as for immigration and visa support, you have to contact sales for pricing.

Optional add-ons include device and equipment management, benefits administration, and WeWork workspaces.

Free Trial? You can set up an account and explore features at no cost. You’ll only be charged when you hire and pay global workers.

Free Plan: No. Learn more about Deel

ADP Run – Best contractor management software for quickly scaling businesses

Overview

ADP is the largest payroll provider in the world and offers multiple payroll solutions depending on the size of your business. Roll by ADP is an affordable solution aimed at startups and very small businesses, but comes with bare-bones payroll functionality, and we think there are better options out there for this market. 

For small- and medium-sized businesses they offer ADP Run (fewer than 50 employees) and ADP Workforce Now (50–999 employees). ADP Run includes payroll, onboarding, and reporting features, while ADP Workforce Now also includes retention tools like employee engagement and development. 

If you need to pay contractors, you’ll have to purchase a separate tool called WorkMarket, but WorkMarket is one of the most robust contractor management solutions on the market. Its powerful suite of contractor-focused tools includes recruiting, hiring, onboarding, workforce organization, and compliance support. And of course, you’ll also get the basics such as 1099-NEC filings, employee self-service, and multiple payment options. They do not, however, offer unlimited payrolls, so contractors will need to be paid in regular pay runs. WorkMarket is also modular, so you only need to pay for the contractor payroll services you need.    

Despite ADP’s expensive pricing and lack of inclusive benefits, for larger businesses that are quickly scaling, ADP’s robust list of payroll, time tracking, and HR features, along with their a la carte pricing can make it an attractive candidate to grow as you grow. Especially if you’re planning on crossing that crucial “50 employee threshold” in the near future. It’s not the cheapest service on the block, but there’s no question they have the tool you need to run your business. And when you’re ready to move up from small biz to medium-sized, their Workforce Now platform is even more powerful.

The only questions are: how much does it cost, and is that included in the plan I have? Getting the answer requires reaching out for a custom quote. 

Key Features

• Fully integrated payroll, HR, time tracking, and benefits
• Payroll, taxes, and compliance in all 50 states
• Dedicated contractor management platform
• 1099-NEC filings
• Employee & contractor self-service
• Multiple pay rates and schedules
• Pay by direct deposit, check, or prepaid debit card
• Next-day direct deposit
• Over 700 software integrations available
• Job and workforce costing reports
• Features siloed based on # of employees

Pros and Cons

Pricing

ADP’s pricing tiers are confusing at best. For businesses with fewer than 50 employees, they offer 4 pricing tiers: Essential Payroll; Enhanced Payroll that includes wage garnishment, unemployment, background checks, and job postings; Complete Payroll and HR+ that adds on some HR tools like employee handbooks, proactive compliance alerts, a job description wizard, and access to the HR help desk; and HR Pro Payroll and HR, that includes an applicant tracking system, onboarding tools, and an LMS. 

ADP no longer posts pricing for any of their packages, so you’ll need to contact sales in order to get a quote. According to Forbes, users reported pricing starts from $59 per month plus $4 per employee per month, but it’s unclear if that’s still accurate, or how much any of the add-ons like contractor payments and time tracking cost. No doubt the price per month can start adding up quickly.  

ADP might make sense for quickly growing companies who need a custom-built package that's ready to scale, but for more agile startups and small businesses looking for an easy, out-of-the box solution, Gusto consistently takes the top spot.  

Free Trial? Yes, three months free on select products. 

Free Plan: No.

Learn more about ADP

OnPay – Best no-frills contractor management software

Overview

OnPay offers a simple, straightforward set of tools at one low price. There are no tiers or extras to figure out. Their single package comes with payroll, taxes, compliance, basic HR tools, and benefits administration in all 50 states. They support multi-state payroll as well as multiple pay rates and schedules. With OnPay, what you see is what you get.  

For contractors, they’ve got everything you’d expect with 1099-NEC filings, unlimited payroll runs, multi-state filings, and worker self-onboarding included. They also support adding contractors with only ITINs—one of the only platforms to offer this. Unfortunately, they do charge extra to print and mail your 1099s, and their 2-day direct deposit is only available for qualifying customers. 

OnPay is a great choice for companies that need payroll with a few HR extras and aren’t planning on expanding in the near future. But if you’re looking for more advanced features like time tracking or workforce costing reports, OnPay probably isn’t robust enough for your needs.

Key Features

• Automated federal, state, and local taxes
• 1099-NEC filings
• New hire compliance and reporting in all 50 states
• Unlimited payroll runs
• Employee & contractor self-service with lifetime access
• Multiple pay rates and schedules
• Pay by direct deposit, paper check, or prepaid debit card
• 2-day or 4-day direct deposit
• Basic HR functionality including onboarding workflows and document storage

Pros and Cons

Pricing

OnPay has a single pricing structure with no hidden fees: $40 per month plus $6 per employee per month. All of their payroll, HR, and benefits functionality is included, and you only pay each month for the employees or contractors you paid.

OnPay will create 1099s and W-2s that you can download and send out, but if you want them to physically print and mail them, that will cost extra. 

Free Trial? Yes. Three months free for a limited time. 

Free Plan: No. 

Learn more about OnPay

Square Payroll – Best contractor management software for POS integration

Overview

Square Payroll is an easy choice for restaurants and retail shops that are already using Square’s POS software. Employee hours and sales data seamlessly flow into the payroll system, eliminating the need for manual data entry. They sport a user-friendly interface and do a lot of the heavy lifting for you—from processing and paying taxes to keeping you compliant with minimum wage and overtime law. They also offer solid functionality specific to tip-based businesses, making it easy to import, pool, and split tips if you need to. 

Square offers time tracking and scheduling capabilities, which makes it a great option to streamline your tech stack. Time tracking tools cost extra, but they’re free for teams up to 5 people. For your contractors, they can clock in and out right from the app, or you can easily import hours from another app. 

Unlimited payroll runs are included with every plan, and you can pay by check, direct deposit, or the Square Cash App. They also provide basic reporting tools, providing insight into labor costs, employee performance, and other critical metrics, but they don’t offer custom reporting options. Another small downside to Square is their 4-day direct deposit time.

While Square is a very affordable option—and they offer a contractor-only plan for just $6 per contractor per month—they don’t currently offer new-hire reporting for contractors, and their customer service can be hard to reach. But if you’re a POS-based business, using Square for both POS and payroll is an easy choice.  

Key Features

• Full service multi-state payroll
• Automated tax filings including 1099-NEC
• Built-in time tracking and scheduling tools
• E-signing, secure document storage, and employee self-service
• Shift swapping and time-off requests
• Unlimited payroll runs
• Off-cycle payroll
• Pool and split tips feature
• Pay by check, direct deposit, or Square Cash App
• Instant payments available 

Pros and Cons

Pricing 

Square’s payroll pricing is simple and straightforward. You’ll pay $35 a month plus $6 per employee or contractor per month. This includes all of the payroll features they offer along with time cards and automated tax filings. If you want to access their more robust time tracking and scheduling tools, you’ll need to sign up for “Square Shifts.” It’s free for up to 5 team members, and after that you’ll pay a per-person-per-month rate that starts at $4 and gets lower the more team members you have. 

Square also offers a very affordable “contractor only” plan with no base fee and just $6 per month per contractor. 

Free trial? No. 

Free plan? No.

Learn more about Square Payroll

Quickbooks - Best value contractor-only plan

Overview

With more than 72% market share in the bookkeeping and accounting space, you most likely use Quickbooks for your accounting, which can make it seem like an easy choice for payroll. Quickbooks payroll is a respectable tool with most of the functionality you need. 

Their platform is intuitive and easy to use, and for small businesses who are just trying to manage the books and get the team paid, it can be a dream to have everything all in one place. Plus, next-day direct deposit comes loaded on their contractor-only plan, which is a step above the industry. 

For contractor payments, Quickbooks offers some of the best value in the market, charging just $15 per month for up to 20 contractors. Contractors can set up their own accounts to add W-9s and banking info, but they do not have access to paystubs or tax documents in the future. Quickbooks will help you create 1099s for free, but when it comes time to file with the IRS and send out copies to your contractors, you’ll need to pay extra, or print and mail the forms yourself. 

While Quickbooks has one of the cheapest contractor payroll solutions out there, if you’re not already using Quickbooks for accounting, you should probably look elsewhere. Their payroll software doesn’t integrate with any other accounting platforms, and while federal and state taxes are included with all full-service payroll plans, local taxes are only built into higher tiers. 

If you need any more complex functionality like multi-state payroll or off-cycle payroll runs, then there are plenty of more powerful competitors in the space that don’t cost an arm and a leg. And luckily, just about every payroll provider on the market already integrates with Quickbooks’ accounting software.

Key Features

• Next-day and same-day direct deposit 
• Generate 1099s
• Unlimited monthly payments
• Automated federal and state taxes (local taxes included with higher-tier plans)
• New hire compliance and payroll in all 50 states
• Automated payroll for salaried employees
• Employee & contractor self-onboarding
• Health benefits and 401(k)s available with full-service plans
• Time tracking with Premium and Elite plans

Pros and Cons

Pricing 

Quickbooks offers a contractor-only plan for just $15 a month for up to 20 contractors. It includes employee self-setup, 1099 preparation, unlimited payroll runs, and next-day direct deposit. They also offer a contractor-only plan that includes Quickbooks’ Simple Start accounting software for $45 a month for up to 20 contractors.

If you need to pay both employees and contractors, Quickbooks Payroll Core includes their full-service payroll as well as basic benefits for your team for $45 per month plus $6 per employee or contractor per month. Bundling Payroll Core + Simple Start costs $75 per month plus $6 per employee or contractor per month. 

Free Trial? Get either 50% off the monthly base price for three months or a 30-day free trial.

Free Plan: No.

Learn more about Quickbooks

monday.com – Best project management solution for contractors

Overview

While monday.com doesn’t have native tools to help you hire and pay your contractors, they deserve a spot on this list for their unparalleled productivity and employee management platform. They may not offer a full suite of HR functionality, but they are laser focused on improving productivity while helping you make more informed business decisions. 

Monday.com centers around beautifully designed dashboards to keep you and your team members on task. They offer pre-built dashboards for dozens of different project types, from marketing campaigns and content calendars to product development and event management. They also offer dozens of industry-specific solutions for construction, real estate, software development, and more. They can help you visualize everything from higher-level portfolio management stats to the nitty gritty details like hours spent per project. Employees, contractors, and managers can set goals, get granular insights, and stay on top of progress over time with automated triggers. And when it’s time for performance reviews, all of the data flows seamlessly into a single source of truth. When your team is distributed around the country or around the world, monday.com makes it easy to stay on top of projects and productivity without letting anything slip through the cracks.

You can also use monday.com’s powerful automation to help your HR department onboard new employees, streamline hiring workflows, manage employee records, or implement training programs, but this is only to increase efficiency in your existing processes with third-party software—they don’t have any native tools to perform these tasks. They also have a sales CRM for pipeline and lead management. 

Monday.com isn’t a one-stop shop for managing your team, but if you’re looking for a one-off tool to help boost productivity and keep your contractors on task, you can’t go wrong.

Key Features

• 200+ pre-built productivity dashboards
• Fully customizable workflows and automations
• Native communication tool
• Data-driven performance reviews
• OKR and goal tracking
• PTO & time tracking available
• HR workflow management
• CRM integration available 
• 200+ integrations

Pros and Cons

Pricing 

Monday.com offers four pricing tiers in addition to their forever free plan. The Basic plan is $9 per seat per month and offers unlimited projects and unlimited free viewers, however you can only create one dashboard and there are no automations or integrations included. The Standard plan jumps to $12 per seat and includes timeline and calendar views, a dashboard that combines up to 5 boards, and 250 integration and automation actions per month. 

For those with more complex workflow needs, the Pro plan comes in at $19 per seat and adds on private boards, time tracking, chart visualizations and 25,000 automations and integration actions per month. Finally, enterprise level requires you to reach out for a custom quote.  

Free Trial? Yes. 14 days. 

Free Plan: Yes. Up to 2 seats are available with basic functionality on their forever free plan.

Learn more about monday.com