April 2024: The Small Business Owner’s HR, Benefits, Payroll, and Tax Compliance Deadlines

Paige Smith

If you haven’t already filed your business’s tax and payroll forms, April is crunch time. Check out all the key compliance dates below—and make sure you’re ready to go. 

Federal holidays

April 15, 2024

Patriots’ Day

Patriots’ Day, which falls on the third Monday of April, is a state holiday celebrated formally in Massachusetts and Maine, and informally in Connecticut, Wisconsin, and North Dakota. The day commemorates the opening battles of the American Revolution in 1775 in Lexington, Concord, and Menotomy. 

Because Patriots’ Day falls on Tax Day this year (and Emancipation Day is the next day), Massachusetts and Maine residents have until April 18 to file their federal taxes.

April 16, 2024

Emancipation Day

Emancipation Day is a regional government holiday observed in Washington, D.C. Emancipation Day recalls April 16, 1862, the day President Abraham Lincoln signed the District of Columbia Compensated Emancipation Act, freeing over 3,000 slaves in the D.C. area. 

Tax and payroll compliance deadlines

Payroll tax deposits (for semi-weekly depositors)

As an employer, you have to file Forms 940 and 941 to deposit payroll taxes at different times throughout the year. 

If you report more than $50,000 in payroll taxes during the lookback period of July 1, 2022 to June 30, 2023, you’re considered a semi-weekly depositor, which means you have to follow the schedule below:

If payday for your employees is on…Deposit employment taxes by…
WednesdayThe following Wednesday
ThursdayThe following Wednesday
FridayThe following Wednesday
SaturdayThe following Friday
SundayThe following Friday
MondayThe following Friday
TuesdayThe following Friday

The exception is if you accumulate $100,000 or more of tax liability in a single day. In that case, the IRS requires you to deposit the amount due by the following business day, regardless of whether you normally deposit on a semi-weekly or monthly basis (more on monthly deposits below).

Read Publication 15 to get more information on federal payroll tax deposits. 

Keep in mind that some state and local governments that collect payroll taxes will also expect their own deposits, and those deadlines may be different from the federal ones. To make sure you have the correct deadlines and forms, contact your state and local tax agencies directly. 

April 1, 2024

Start of Q2 for calendar fiscal year

If you operate your business on a calendar year, the second quarter of the year begins on April 1. 

Forms 1099 e-filing deadline

There are lots of different 1099 forms, all of which track different kinds of income or payments taxpayers receive. If you’re filing any 1099 form electronically, you have to file via the FIRE system by April 1. That includes Form 1097, 1098, 1099, and W-2G

Forms 3921 and 3922 e-filing deadline

If you own a corporation that transfers shares of stock, and those shares of stock were exercised in the calendar year, you may need to file Form 3921 and Form 3922 to the IRS. Your e-filing deadline is April 1.

Learn more about filing Form 3921 and Form 3922.

Form 8027 e-filing deadline

Form 8027 is used to report receipts from food and beverages. If you own a large food or beverage establishment, you have to file this form electronically, along with the total amount of tips your employees reported to you, by April 1. 

The IRS defines food or beverage operations as businesses:

  • that do business in the United States
  • where employees usually receive tips
  • with more than 10 employees on a typical business day during the last calendar year

To get more information about this tax document, review the form’s instructions on the IRS website

Form 2290 filing deadline for February

If you’ve registered a heavy highway motor vehicle (with a taxable gross weight of 55,000 pounds or more) that was first used in February 2024, you have to file Form 2290 by April 1—and pay the taxes on your vehicle. 

Normally, you’re required to file the form by the last day of the month following the month in which you first used the vehicle on a public highway. But because March 31 fell on a weekend this year, the deadline is April 1. 

To learn more about Form 2290, review the IRS’ instructions and information

Form 730 filing deadline for February

Form 730 is the monthly tax return for wagers. You need to file the form by April 1 if you accepted wagers during February 2024 and meet the below criteria:

  • are in the business of accepting wagers
  • conduct a wagering pool or lottery
  • are required to be registered and received wagers for or on behalf of another person, but did not report that person’s name and address

Read more about Form 730

April 10, 2024

Employee tip reporting deadline for March 2024

Your employees are required to report to you any tips of $20 or more that they earned during the month of March 2024 by April 10. Find more info on tip withholding and reporting requirements here

April 15, 2024

Payroll tax deposits for monthly depositors

If your company follows the monthly payroll tax deposit schedule (meaning that you reported less than $50,000 in payroll taxes during the lookback period), then your tax deposit for March payrolls is due on April 15. 

Form 1040 and income taxes due for sole proprietors and single-member LLCs

If you’re a sole proprietor or single-member LLC who reports your income through your personal tax returns, you must submit Form 1040 or 1040-SR and Schedule C by April 15. If you’re a household employer and you paid $2,600 or more to a household employee in 2023, you also need to file Schedule H with your Form 1040. 

Residents of Maine and Massachusetts have until April 18 to file Form 1040 and 1040-SR. 

For an automatic six-month extension, file Form 4868 and deposit any estimated taxes. 

The IRS has extended the tax filing and payment deadline to June 17 for people and businesses located in the following FEMA-designated disaster areas: 

To check if your state qualifies for any disaster relief extensions, see the IRS disaster relief list for 2024.

Form 1040-ES and estimated tax payment due for first quarter for 2024

If you’re a sole proprietor, partner, or S corp shareholder who expects to owe at least $1,000 in taxes for 2024, you’re required to make quarterly estimated tax payments throughout the year using Form 1040-ES. You also have to make estimated payments if you’re a corporation that expects to owe at least $500 in taxes. 

The first installment of 2024 estimated taxes is due by April 15. If your business is located in one of the FEMA-designated disaster areas listed above, you have until June 17 to file. If you’re a corporation, you must submit these payments via the EFTPS; individuals can do it through the EFTPS, by mail, by phone, or through the IRS2Go app

To learn more about federal estimated tax payments, read Publication 505. Remember to review your state website to check your state quarterly estimated tax obligations, too. 

Form 990-T filing deadline and estimated tax due

If you run an exempt organization—like a church, nonprofit, or educational group—you’ll use Form 990-T to report unrelated business income, report unrelated business income tax liability, and report proxy tax liability. 

If your exempt organization has unrelated business taxable income (UBTI), you need to file Form 990-T, along with a separate Schedule A for each separate unrelated trade or business. You also need to pay estimated taxes on your UBTI from the first quarter of 2024. You can use Form 990-W—which is a worksheet—to determine the amount of taxes due. 

If you’re an exempt organization and don’t have any UBTI, you just need to file Form 990-T by itself; you don’t need to complete or attach a Schedule A. 

For more information, read the IRS instructions

Form 1120-POL filing deadline

Form 1120-POL is used to report your political organization’s taxable income and income tax liability. The form is due on the 15th day of the fourth month following the end of the political organization’s taxable year. If you operate on a calendar year, Form 1120-POL is due April 15. 

Extended filing deadline for Forms 1042 and 1042-S 

Form 1042 is the annual withholding tax return for US-sourced income for foreign individuals. Form 1042-S reports retirement plan distributions and certain other payments made to nonresident aliens that are subject to income tax withholding. 

If you requested a timely 30-day extension for the above forms, your extended filing deadline—and deadline to furnish Form 1042-S to recipients—is April 15. You can file electronically through the FIRE system.

Form 1120 and income taxes due for corporations

If you’re a C corporation that operates on a calendar year, your deadline to submit Form 1120 and the appropriate taxes to the IRS is April 15. 

You can file your returns by mail or online, but the IRS recommends e-filing because it’s faster. Keep in mind that If your C corp has $10 million or more in assets and if you file 250 or more information returns per year (i.e. W-2s, 1099s), you’re required to file your taxes electronically. 

April 15 is also the deadline for your second installment of your 2024 estimated tax. 

You can find Form 1120 e-filing guidelines and general instructions on the IRS website. If you need to request an automatic six-month extension on filing your taxes, file Form 7004 and make sure you deposit any estimated taxes. 

If your business is located in a FEMA-designated disaster area for 2024 (which currently includes parts of Connecticut, Rhode Island, Maine, West Virginia, and Michigan), you have until June 17 to file and pay your estimated taxes. 

Form 1120-F filing deadline

Foreign corporations use Form 1120-F to report their income, gains, losses, deductions, and credits, and to calculate their US income tax liability. If you operate a foreign corporation, you must file Form 1120-F by April 15 if you:

  • Were engaged in a trade or business in the United States, whether or not it had US source income from that trade or business, and whether or not income from such trade or business is exempt from US tax under a tax treaty
  • Had income, gains, or losses treated as if they were effectively connected with the conduct of a US trade or business
  • Were not engaged in a trade or business in the United States, but had income from any US source
  • Were, or had a branch that was, a qualified derivatives dealer (QDD)

You can learn more about the requirements and exceptions for who needs to file Form 1120-F, as well as the different filing deadlines, here

Form 1041 filing deadline for calendar-year entities

Form 1041 is the US income tax return for estates and trusts. If you own an estate or trust that operates on a calendar year, your deadline to submit Form 1041—and pay any tax due—is April 15. See Form 1041 instructions.

Form 8813 quarterly payment voucher due for partnerships

If you operate a partnership, submit Form 8813 to pay any withheld tax due by April 15. Read more about Form 8813 from the IRS here

State income taxes

Most states that levy income taxes require you to file your income tax returns by April 15, 2024. However, there are some exceptions. Iowa’s and Delaware’s deadline is May 2, while Louisiana’s is May 15. 

Check out your state department of revenue for the most updated information on your state taxes and filing deadlines. 

April 30, 2024

Form 941 filing deadline

Form 941, the employer’s quarterly federal tax return, is used to report any income taxes, Social Security taxes, or Medicare taxes withheld from your employees’ paychecks. If you have at least one employee, you’re required to file Form 941 and pay your share of payroll taxes every quarter—even if you don’t have any employees for part of the year.

The first Form 941 for 2024 and the accompanying payroll tax payment are due on April 30. However, if you made the full deposit for the quarter on time, you automatically get an additional 10 business days to file the form.

You can mail the document along with your payment voucher to the IRS. Your mailing address depends on the state your business is located in and whether or not your payment is enclosed, so make sure you review the tax form instructions for more information. 

You can also e-file instead through the EFTPS.

Keep in mind that if your business is in one of the FEMA-designated disaster areas for 2024 (which currently includes parts of Connecticut, Rhode Island, Maine, West Virginia, and Michigan), you have until June 17 to file and make these payments. 

Form 720 filing deadline

Form 720 is the quarterly federal excise tax return. If you manufacture or sell certain goods and services, you have to report and pay excise taxes to the IRS every quarter. You can see the full list of the goods and services that incur excise taxes on the document itself. 

If your business deals with any of them, the first of your four payments for the 2024 tax year is due April 30. To e-file, use EFTPS. If you want to mail the tax form to the IRS, send the form, along with your check or money order payment and the Form 720-V payment voucher (found on the last page of Form 720), to the following address:

Department of the Treasury
Internal Revenue Service
Ogden, UT 84201-0009

Form 2290 filing deadline for March

If you registered a heavy highway motor vehicle (with a taxable gross weight of 55,000 pounds or more) that was first used in March 2024, you have to file Form 2290 by April 30—and pay the taxes on your vehicle. 

To learn more about Form 2290, review the IRS’ instructions and information

FUTA quarterly tax payment due

The Federal Unemployment Tax Act (FUTA) says that you’re subject to FUTA tax on the wages you paid employees who aren’t household or agricultural employees if:

  • You paid wages of $1,500 or more to employees in any calendar quarter during 2022 or 2023, or
  • You had one or more employees for at least some part of a day in any 20 or more different weeks in 2022 or 20 or more different weeks in 2023. Count all full-time, part-time, and temporary employees.

If the above applies to you, you have to file Form 940 by January 31. However, you also have to deposit your FUTA tax before you file your return. If your FUTA tax liability is more than $500 for the calendar year, you must deposit at least one quarterly payment. If your FUTA tax liability is $500 or less in a quarter, you can carry it forward to the next quarter.

That means if your FUTA tax liability through March 2024 is more than $500, you need to make your first quarterly payment by April 30.

If you owe $500 or more, you have to make electronic fund transfers using the EFTPS. Refer to Publication 966 for electronic federal tax payment system information, and Publication 15 for more information on deposit rules.

Form 730 filing deadline for March

Form 730, the monthly tax return for wagers, is due by April 30 for March wagers. You need to file if you accepted wagers during March 2024 and meet the below criteria:

  • are in the business of accepting wagers
  • conduct a wagering pool or lottery
  • are required to be registered and received wagers for or on behalf of another person but did not report that person’s name and address

Read more about Form 730

Payroll taxes for states and locals

Unemployment insurance tax and tax returns for states: If you have at least one employee, chances are you owe unemployment taxes every quarter. These are generally due at the end of the month following the end of the calendar quarter (i.e. April 30, July 31, October 31, and January 31). Check with your specific state’s unemployment insurance tax collectors to confirm when your unemployment taxes are due for the first quarter of 2024. 

Check out our state by state guide to unemployment taxes to find out your state’s rates and deadlines. 

State income tax withholding: Most states also assess income taxes that must be withheld from your employees’ paychecks and then paid to the state agencies at specific intervals, depending on the amount of tax you pay to the state annually. Many of these states have quarterly returns that are due at the end of each calendar quarter. States without income tax are: Alaska, Florida, Nevada, New Hampshire, South Carolina, Tennessee, Texas, Washington, and Wyoming. If you have employees outside of the states listed above, chances are you owe payroll taxes to these state agencies. 

Local taxes: Several states also impose local payroll taxes that are collected by local taxing authorities. You may owe local taxes and may need to file quarterly tax returns this month if you have employees working in the following states: Alabama, Colorado, Delaware, Indiana (collected by the state), Kentucky, Maryland (collected by the state), New Jersey, Ohio, Oregon, Pennsylvania, and West Virginia.

HR compliance deadlines

April 1, 2024

Forms 1094-C, 1095-C, 1094-B, and 1095-B e-filing deadline to the IRS

If you furnish Form 1095-C to your employees as an Applicable Large Employer (ALE), you also have to submit the form to the IRS. If you have 250 or more 1095-C forms to submit, you’re required to do so electronically through the Affordable Care Act Information Returns (AIR) platform by April 1. You’ll also need to turn in a Form 1094-C cover sheet along with these forms. 

To learn more, read the 2023 Instructions for Forms 1094-C and 1095-C.

If you’re not an ALE and you provided Form 1095-B to your employees, you must submit Form 1094-B and Form 1095-B to the IRS. If you’re filing 250 or more information returns, you have to file electronically by April 1. 

To learn more, read the 2023 Instructions for Forms 1094-B and 1095-B.

April 15, 2024

Form 8928 filing deadline

If you offer group health plans to your employees, you’re required to self-report any failures to comply with federal group health plan mandates, such as the Health Insurance Portability and Accountability Act (HIPAA) and the Consolidated Omnibus Budget Reconciliation Act (COBRA).

You need to report any compliance failures from 2023 using Form 8928. If you don’t correct those failures in a timely fashion, you can also use this document to report the corresponding excise taxes. Any taxes owed must be paid to the IRS at this time. 

For more information, review the form instructions from the IRS. 

First quarterly contribution for defined benefit pension plans due

If you have a defined benefit pension plan, you have to contribute to the plan on an annual basis if you don’t want to pay excise taxes. If your plan doesn’t meet the funding minimum by the end of the plan year, you have to make your annual contributions on a quarterly basis instead. 

If your plan year ended on July 31, 2023 and it didn’t meet last year’s funding requirements, you’re required to make your minimum quarterly funding contribution by April 15. 

Retirement plan employer contributions due for certain businesses

If you have a C corp (or an LLC taxed as a C corp), a single-member LLC, or a sole proprietorship, you must deposit your employer contribution to your retirement plan for the 2023 tax year by April 15 if you want to deduct that contribution from your taxable income. 

If you’ve filed an extension for your tax return, you have until your new filing deadline or the date you file your return (whichever comes first) to make these deductible contributions.

April 29, 2024

Deadline to send annual funding notice to employees for defined benefit pension plans

If you have a multiemployer defined benefit pension plan, you need to provide an annual notice to all your plan participants detailing the plan’s funding status. This is due no later than 120 days after the close of the plan year; for 2024, the deadline is April 29. 

If you have a small plan (fewer than 100 participants), you have to provide the funding notice by the IRS filing due date of the plan’s Form 5500

Paige Smith Paige is a content marketing writer specializing in business, finance, and tech. She regularly writes for a number of B2B industry leaders, including fintech companies and small business lenders. See more of her work here:
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